In-House Legal Software Solution

The key feature of in-house legal software is designed to enhance efficiency, compliance, and collaboration within legal teams.
Some of the features are mentioned below:

- Centralise every aspect of a matter from intake to resolution, allowing legal teams to track and organise the matter efficiently.
- Offer secure cloud storage to store matter data, documents, and other sensitive data with version control. Enables easy retrieval of legal documents, facilitating better organisation and access.
- Track budget, invoices, and external counsel costs with customised reporting. Helps in making data-driven decisions.
- Automate daily administrative tasks like assigning tasks, setting deadline reminders, managing leads, and more—ensuring the team stays updated and on track.
- Providing insights into every detail on the dashboard, the software offers a wide variety of customisable reports, such as budget reports, staff performance reports, outside counsel reports, matter status reports, etc., to keep teams informed.
- In-house legal software integrates with other tools that in-house teams are already using, such as Google Suite, Microsoft Suite, QuickBooks, and Dropbox. Additional tool integrations can be requested as per requirements.

The in-house legal software is a tool that enables legal teams to operate more efficiently, reduce errors, and gain greater control over legal spend, sensitive information, and workflow.
Its key benefits are mentioned below:

- Store all documents, matter-related info, deadlines, and communications in a single, easily searchable, cloud-based storage. This helps teams avoid the hassle of back-and-forth emails and calls.
- The software tracks legal spend in real-time, manages outside counsel billing, and generates customized invoices in multiple languages, allowing in-house teams to make data-driven decisions.
- Provides audit trails and compliance alerts, assisting in tracking every action and helping the team stay informed about developments in each matter.
- Enhances collaboration through dedicated portals for clients and co-counsels. These portals allow outside counsel to edit, review, and add documents to matters and stay updated with deadlines and events in real-time.
- With its ISO-certified infrastructure, data encryption, and enterprise-grade security, the software ensures teams remain compliant with industry regulations while securely storing and sharing documents.
- Keep track of matter status, staff, and outside counsel performance in real-time with customizable reports for each, and a dashboard that provides clear insights.

In-house teams deal with a wide range of matters and manage them; collaborating with staff and co-counsel can be a challenge without software.
These challenges include:

- Disorganisation: Handling documents, matter-related info, and contracts through emails, shared drives, Excel sheets, etc., makes it hard for the team to stay organised.
- Inefficiency: Managing matters, invoices, and intakes using different tools consumes time and increases the risk of errors.
- Limited Transparency: When the team handles matters and daily administrative tasks across multiple platforms, it's difficult to stay updated in real-time and identify bottlenecks.
- Fragmented Collaboration: Collaborating with outside counsel via emails and calls without dedicated portals can be time-consuming and lead to errors and delays.
- Missed Deadlines: Without dedicated legal software, juggling deadlines across emails, spreadsheets, and shared calendars often results in missed court dates, contract renewals, and compliance filings.
- Over Budgeting: Without real-time budgeting and spend tracking, cost overruns and unchecked outside counsel fees become common, making it difficult to meet departmental financial targets.

Choosing the right in-house legal solutions means finding a tool that aligns with the team's needs—covering day-to-day tasks, budgeting, and more.
Here are some points legal teams should consider before choosing legal software:

- Managing matters and documents with in-house software reduces time spent and errors. Legal teams should look for software that centralises matter and document management and includes repositories to store documents in an organised way.
- Ensure the software offers AI drafting options to help legal teams generate contracts, agreements, and lengthy legal documents in seconds, with accurate and professional legal language.
- Choose in-house legal management software that provides e-billing tools, customised invoice features, and real-time budget tracking to support data-driven decision-making.
- Secure client and co-counsel portals are a significant advantage, allowing teams to collaborate seamlessly, share documents, track deadlines, update missing information, and review contracts and matters. Real-time communication via these portals avoids inefficient back-and-forth emails and calls.
- Consider integration options such as Google Suite, Microsoft Suite, QuickBooks, and Dropbox. Ensure the software supports other necessary tools to unify matter management across platforms.
- Look for software that provides an ISO-certified legal workspace with enterprise-grade security and data encryption. This ensures all shared and stored data remains secure and protected from breaches and tampering.

Yes!! The in-house legal solutions use ISO-certified infrastructure, enterprise-grade security, and data encryption to ensure that all sensitive data is securely stored, avoiding data breaches and tampering. The legal technology for in-house legal teams stores all data with secure cloud storage, providing easy access anytime, anywhere. Additionally, the team can request more certificates and documentation and get on-demand certification.

Yes!!! The in-house legal teams software is built to serve the needs of the in-house legal teams. MatterSuite offers on-demand integration tools that the teams are already using, such as Google Suite, Microsoft Suite, QuickBooks, and Dropbox. The legal team can also request to add more tools if needed. It helps them unify managing matters and makes work easier.

Absolutely! MatterSuite is built according to your industry’s unique needs, whether for healthcare, banking & finance, education institutions, and more.

Specific customization may include:

Regulatory certificates and documentation e.g. ISO, data encryption, and industry compliance.

Generate intake forms tailored to industry needs in multiple languages.

Create automated workflows based on common industry processes or based on the method followed by the industry.

Draft documents like contracts, agreements, NDAs, and more with legal terms that are enforceable in real.

Customized reports to track budgets, spend, matter status, etc., and get detailed insights through dashboards.